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Affidavit
A sworn statement or declaration. Recorded chronologically,
computerized/imaged. Retention: administrative, historical, legal, &
permanent.
Assessment Lien
A tax levied against property by reason of specific benefit
or improvement enhancing its value. Recorded chronologically, computerized/images.
Retention: Administrative, historical, legal & permanent.
Annexation
Property of one municipality to another. Recorded chronologically,
computerized/imaged. Retention: Administrative, historical, legal, &
permanent.
Assignment & Releases
The transfer of claim, right, interest, or property. Release: Relinquish
a right or claim on property. Recorded chronologically, computerized/imaged.
Retention: Administrative, historical, legal, & permanent.
Bill of Sale
A document that attest a transference of the ownership of personal
property. Recorded chronologically, computerized/imaged. Retention: Administrative,
historical, legal, & permanent.
Bond Liens
Provides surety (A promise to secure against loss, damage, or
default: A guarantee) for the property owner. Property is used as security.
Recorded chronologically, computerized/image. Retention: administrative,
legal, six years & one month.
Certification of Correction
Plat corrections filed by surveyor. Recorded chronologically,
computerized/images. Retention: Administrative, historical, legal, &
permanent.
Certificate of Transfer of Real Estate
Property transferred as authorized by probate court. Recorded
chronologically, computerized/imaged. Retention: Administrative, historical,
legal, & permanent.
Chattel Mortgage
See Financing Statements
Corrupt Activity Lien
No person with purpose to commit or to promote or facilitate the
commission of aggravated murder, murder, kidnapping, compelling prostitution,
aggravated robbery, robbery, aggravated burglary, burglary, engaging in
a pattern of corrupt activity, corrupting another with drugs, aggravated
trafficking, trafficking in drugs, theft of drugs, or illegal processing
of drug documents, the commission of a felony offense of unauthorized use
of a vehicle or trafficking in marijuana, or the commission of a violation
of any provision of Chapter 3734, of the revised code. Recorded chronologically,
computerized/imaged. Retention: Administrative, historical, legal, &
permanent.
Death Certificate
Filed to release life estate. Recorded chronologically, computerized/images.
Retention: Administrative, historical, legal, & permanent.
Declaration
Submitting property to provisions of Chapter 5311 revised code
-- condominium properties. Recorded chronologically, computerized/imaged.
Retention: Administrative, historical, legal, & permanent.
Deeds
A Document that shows Ownership of Property Recorded chronologically,
computerized/imaged. Retention: Administrative, historical, legal, &
permanent.
Federal Tax Lien
Internal Revenue Taxes. Recorded chronologically, computerized/imaged.
Retention: Administrative, legal, ten years.
Financing Statements (Chattel Mortgages)
Covers household goods or other moveable personal property.
Recorded numerical, computerized/imaged. Retention: Administrative, historical,
legal, & permanent.
Industrial Commission Lien
See Unemployment
Compensation Lien
Land Contract
An executory agreement which by its terms is not required to
be fully performed by one or more of the parties to the agreement within
one year of the agreement & under which the vendor agrees to convey
title in real property to the vendee and the vendee agrees to pay the purchase
price in installment payments, while the vendor retains title to the property
as security for the vendee's obligation. Land contract must be presented
to the county Auditor's office prior to filing in the recorder's office.
Recorded chronologically, computerized/.imaged. Retention: Administrative,
historical, legal, & permanent.
Lease
An estate in land for a term of years. Recorded chronologically,
computerized/imaged. Retention: Administrative, historical, legal, &
permanent.
Living Will
Is designed to serve as evidence of an individual's desire that
life sustaining medical treatment, including artificially or technologically
supplied nutrition & hydration, be withheld or withdrawn if the individual
is unable to make informed treatment decisions and is in a terminal condition
or is in a permanently unconscious state. Recorded chronologically, computerized/imaged.
Retention: Administrative, historical, legal, & permanent.
Mechanic's Lien
A hold or claim against property as security for some debt or
charge. Lien starts with commencement of first work on the project &
continues for 6 years after filing of affidavit of lien. Recorded chronologically,
computerized/imaged. Retention: Administrative, historical, legal, &
6 years.
Miscellaneous Records
Made up of a variety of instruments. Recorded chronologically,
computerized/imaged. Retention: Administrative, historical, legal, &
permanent.
Mortgage Records
A temporary and conditional pledge of property to a creditor
as security against a debt. Recorded chronologically, computerized/imaged.
Retention: Administrative, historical, legal, & permanent. (21 years
after due date)
Notice
Any person claiming interest in land may preserve & keep
effective the interest by filing for record during the forty-year period
immediately following the effective date of the root of title of the person
whose record title would otherwise be marketable. Recorded chronologically,
computerized/imaged. Retention: Administrative, historical, legal, &
permanent.
Notice to Commence Suit
The owner, part owner, lessee, mortgagee, or any other person
with an interest in real property upon which a lien has been take, may
notify the lienholder to commence suit on the lien by written notice to
the lienholder. Recorded chronologically, comuterized/imaged. Retention:
Administrative, historical, legal, & permanent.
Oil & Gas Lease Records
See Lease Records
Ordinance
A statute or regulation, enacted by city government. Recorded
chronologically, computerized/imaged. Retention: Administrative, historical,
legal, & permanent.
Partnerships
A contract entered by two or more persons in which each agrees
to furnish a part of the capital & labor for a business enterprise.
Recorder's office only files the general. Limited partnerships from July
1, 1994 are now filed with the state. Recorded chronologically, computerized/imaged.
Retention: Administrative, historical, legal, & permanent.
Personal Tax Lien
Contains a record of all delinquent liens for nonpayment of
personal property taxes. Filed by the county auditor & released by
the treasurer. Recorded chronologically, computerized/imaged. Retention:
Administrative, historical, legal, & permanent.
Plat Books or Cabinets
Contain plats of all lands within the county from its settlement
of 1803 (whichever is earlier). Shown are streets, roads, alleys as laid
out, including the subdivision of existing lots & annexations to municipal
corporations within the county. Recorded by plat volume & page, chronologically,
computerized/imaged. Retention: Administrative, historical, legal, &
permanent.
Power of Attorney
A legal instrument authorizing one to act as another's attorney
or agent. If acting as this document must be filed with the recorder's
office before property can be transferred. Recorded chronologically, computerized/imaged.
Retention: Administrative, historical, legal, & permanent.
Real Estate Brokers Lien
Create lien rights for real estate brokers on certain commercial
property, to provide for the perfection, enforcement, release or satisfaction,
& extinguishment of liens, to establish lien priority, & to permit
the awarding of attorney's fee & cost to prevailing parties. Recorded
chronologically, computerized/imaged. Retention: Administrative, historical,
legal & permanent.
Registered Lands (Torrens)
Title itself is recorded & guaranteed by the state. Recorded
alphabetically last name first, computerized/imaged. Retention: Administrative,
historical, legal, & permanent. (Registered lands (torrens) was abolished
January 1, 1995)
Soldiers Discharge
Any discharged member of the armed forces of the United States.
No fee is attached to these documents when filed. Recorded chronologically,
computerized/imaged. Retention: Administrative, historical, legal, &
permanent.
Unemployment Compensation Lien
Liens placed by the Ohio bureau of unemployment compensation against
real & personal property of employers for nonpayment of required contributions.
Recorded chronologically, computerized/imaged. Retention: Administrative,
historical, legal, & permanent.
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